Less admin. More coaching.
Replace generic calendars, spreadsheets, and sticky notes with one app to manage your schedule, athletes, workouts, attendance, and notes.
Founding coaches get 30 days of Pro Plus free, a personal onboarding session, and 50% off for life.
Everything in one place
Roster Management
Your calendar, spreadsheets, notes, and parent texts don't talk to each other.
So one rained-out practice becomes a dozen texts to parents. Attendance lives on paper. Last week's notes are… somewhere. You end up managing tools instead of coaching athletes.
RapidCoach pulls it all into one app, connected to the session itself.
- 50% off
- for life, plus 30 days free — invite only
- All-in-one
- schedule, athletes & attendance in one app
- Mobile-first
- built for phone, tablet & web
Founding coach offer
Save money in monthly app fees
Take everything with you to practice
Made for independent sport coaches
RapidCoach fits how you actually coach: a full schedule of your own athletes and groups, not a big organization or league.
Private & performance coaches
Performance and private coaches (sprint, distance, strength, or skills) running a full schedule of 1-on-1 and small-group sessions on their own.
Busy private practices
A full roster of athletes across sports and schools, with one calendar, clean attendance, and per-athlete notes, without juggling separate spreadsheets.
Independent training groups
Small, sport-focused groups that want connected scheduling, notes, and read-only parent access, minus the bloat.
Steve Carmichael
Founder of RapidCoach & Run For Performance
Built because coaching needed more than a calendar and spreadsheets.
I'm Steve. I founded Run For Performance, a sports performance training company, and I kept running into the same problem: paper-based notes, appointment times jotted down wherever, and parent communication that fell apart the moment practice changed.
Every weather cancellation or reschedule meant chasing down families one message at a time. I tried calendar apps, scheduling apps, and spreadsheets, but the costs added up and none of them actually solved it, because they weren't connected. The schedule, the athlete notes, and the parent contacts all lived in different places.
RapidCoach is what I wanted: schedule details, athlete notes, parent contacts, attendance, and read-only parent access all connected to the session itself. It's the tool we use to run Run For Performance today.
Drag, drop, done. Never double-book or miss a session again
Drag-and-drop sessions across day, week, and month views. Booking a slot blocks it automatically, so you never double-book a coach or a space. Recurring sessions let you set a weekly practice once and let it repeat.
- Flexible session lengths, from 15 minutes to a full day
- Recurring sessions: set once, repeat daily, weekly, or monthly
- Color-coded by category; reschedule by dragging, instantly
Let clients book you — only if you want
Flip on an optional booking page and share your link. Clients pick from the open times you set, and every booking drops onto your calendar and blocks the slot. It's off by default and set per coach — use it, or don't.
- Optional per coach — off by default, on with a single toggle
- You control availability, session types, and minimum notice
- Book instantly or approve each request; spam-protected and cancelable
Book with Coach Riley
OptionalThu, Jul 10
Your phone is now a film room
You record a clip to break down an athlete's form, and it ends up buried in your camera roll with nowhere to slow it down or keep it with the athlete. RapidCoach turns your phone into a review room: record or upload, scrub the timeline, slow it to 0.25×, and step frame-by-frame to see exactly what happened. Nothing uploads while you review, so a clip only reaches the athlete's profile when you choose, and saved videos stay private to your coaches.
- Record or upload from your phone, then review it on the spot
- Slow motion (0.25× / 0.5×), frame-step, and scrub
- Nothing uploads until you tap Save, so clips stay private until you choose
- Thumbnails on the profile to revisit any clip later
Build your own drills, practices and programs
Build your own library of drills, then compose them (plus any one-off blocks) into reusable practice plans with a warm-up, main set, and cool-down. Nothing comes pre-loaded: you create exactly the drills and plans you run. Drop a practice onto a session and it's snapshotted in, so it shows up in every athlete's history and never changes when you tweak the plan later. Stack those practices into a multi-week program and apply the whole thing to an athlete in one step.
- Build your own drill library, organized by your own categories
- Compose practices by phase: warm-up, main set, cool-down
- Load a practice into any session so it carries into athlete history
Practice
Tuesday Threshold
Give each athlete their own training calendar
Beyond the team schedule, every athlete gets a personal training calendar. Assign a workout to one athlete, a whole group, or the entire roster at once, repeat it weekly, and copy a week forward when the block repeats. Pull straight from your drill and practice library, and share it to parents per athlete or keep it private.
- A personal calendar per athlete, in month or week view
- Assign to one athlete, a group, or the whole roster at once
- Repeat weekly, and copy a week forward
- Load workouts from your drill and practice library
- Share to parents per athlete, or keep it private
Avery · this week
Week viewA running journal for every athlete
Jot what happened on a session and pull it up next time. Every note rolls up onto the athlete's own page as a dated journal you can add to, edit, or delete anytime. Your coaching context travels with the athlete, not a notebook you left in the car.
- Quick notes on any practice or private session
- They collect on each athlete's page as a running, dated journal
- Add, edit, and delete entries, all in one place
A full profile page for every athlete
Open an athlete and see everything in one place: sport, school, grade, and guardian contacts, plus their practice history, notes journal, and performance benchmarks. Sensitive contact info stays coach-only.
- Contacts, history, notes, and benchmarks on one page
- Edit details or guardians, or import a roster by CSV
- Mark athletes active or inactive to keep your roster current
Mark attendance from your phone
Mark each athlete present, late, or absent right from your phone. Group sessions default to all-present, so you just flip the exceptions.
- Per-athlete present / late / absent, plus late minutes
- Single-session card is a fast three taps
- A running history for every athlete and session
Email the right families in seconds, not a dozen texts
Plans change, and you need every family to actually get the word. Email one athlete's family, a whole group, or your entire roster right from the app, written in a rich editor, then see whether each one was delivered, opened, or bounced.
- Email one athlete's family, a group, or your whole roster
- Track delivery and see a full history so you know it was delivered
- Replies come straight to your inbox so families can reach you
- Built-in unsubscribe so you can see who opted out
New email
To: Sprinters · 18 familiesHi everyone, quick heads-up for this week…
Send a text when it can't wait for an inbox
Some updates need to land now — a rained-out practice, a moved start time. RapidCoach sends one-way text notifications to parents, guardians, and eligible athletes for reminders, cancellations, and schedule changes, right from the platform. It helps you collect texting permission the right way, so messages go only to families who opted in — no messy group threads, no unwanted texts.
- One-way reminders, cancellations, schedule changes, and important updates
- Opt-in only — invite families to opt in, and imported contacts are never texted
- Parent- and guardian-first for minor athletes
- Not opted in? They still get the update by email — no one is left out
- Replies aren't monitored here; families reach you at your usual contact info
RapidCoach
Text messageProve they're getting faster
Build your own test library (40m dash, 5-10-5, vertical jump, whatever you measure) and log a result in seconds. Every athlete's page shows their latest number, their personal best, and which way the trend is heading.
- Your tests and your units, so you decide if lower or higher wins
- Record a result in a few taps: athlete, test, value
- Latest, personal best, and trend on every athlete's profile
Performance benchmarks
+ RecordLatest · Jun 18
Latest · Jun 11
Latest · Jun 4
Every file your team needs, in one shared place
Stop digging through email threads and personal drives for that registration form, travel itinerary, or team handbook. Keep your documents (spreadsheets, PDFs, Word docs, images, and more) in one shared library every coach in your organization can reach, from any device.
- Upload spreadsheets, PDFs, Word docs, images and more
- Shared across your whole coaching staff
- Private and secure, with download links that expire automatically
Documents
Shared · 4 files- XLSXDownload
Season Budget.xlsx
88 KB · Jun 20
- PDFDownload
Registration Form.pdf
412 KB · Jun 18
- PDFDownload
Travel Itinerary.pdf
1.1 MB · Jun 12
- DOCXDownload
Team Handbook.docx
240 KB · May 30
Collect signed waivers without the paper chase
Every season you're chasing parents for the same signed form. Write your waiver once, send it to an athlete, a group, or the whole roster, and parents review and sign it right from their portal. You get a live view of who's signed and who hasn't, with one-click reminders.
- Parents e-sign from any device, so there's no printing or scanning
- Send to one athlete, a group, or your whole roster at once
- Live signed-vs-outstanding tracking with reminders
- Download a signed PDF with a timestamped signature certificate
- Signatures are locked to the exact wording agreed to
2026 Season Waiver
3/4 signed- Avery JohnsonSigned
- Marcus LeeSigned
- Priya PatelPending
- Diego RamosSigned
Share athletes across the team, or keep them private
Coaching with a staff? Invite your fellow coaches with a shareable link, then decide how each athlete is seen: share an athlete, or a whole group, across the team so anyone can coach them, or keep a privately-coached athlete visible only to their own coach. Everyone works from one roster, and each coach keeps their own calendar.
- Invite fellow coaches with a shareable link
- Share athletes and groups across the whole team
- Keep privately-coached athletes visible to just their coach
- Each coach keeps their own calendar
Your coaches
Up to 5 coaches- CSCoach SmithOwner
- JBJordan BlakeAdmin
- TNTaylor NguyenCoach
Parents see what they need. Nothing more.
Parents and clients use passwordless login to view only their athlete's upcoming and past sessions. It's simple read-only access, without seeing team admin tools, private notes, or other athletes.
Parents see
Their athlete's schedule
Read-only, passwordless, just the sessions that matter to them.
Stays coach-only
- Team admin tools
- Private coaching notes
- Other athletes
Attendance, turned into patterns you can act on
When you need it, attendance rolls up into rates per athlete over any date range, so no-show patterns surface before they become a problem. No spreadsheets, no manual tallying.
- Maya R.96%
- Alex T.88%
- Jordan P.74%
Get paid for your sessions — without chasing anyone
Collect session fees, sell prepaid session packs, and charge a flat fee for a season — right where you already manage your calendar. Onboarding is powered by Stripe and takes minutes — connect your bank once and payments flow straight to your account. You keep your money: RapidCoach simply adds a flat 1% on top of Stripe's standard processing fees, and only ever when you actually take a payment.
Onboarding in minutes
Connect your payout account through Stripe — no separate merchant account and no paperwork to wrangle.
Straight to your bank
Payments land in your own bank account on Stripe's regular payout schedule.
Session packs & season passes
Sell prepaid session packs or a flat-fee season pass — clients pay online by card, or you record a cash payment.
Simple, honest fees
You pay Stripe's standard processing; RapidCoach adds a flat 1% on top — and nothing at all unless you actually take a payment.
We're onboarding a limited number of founding coaches
We're taking on new organizations slowly at first, so every coach gets a real setup session rather than an empty app. Founding coaches get:
- 30 days of Pro Plus free, with every feature unlocked and no credit card
- A 30-minute onboarding call where we set up your roster with you
- Your founding rate locked at 50% off ($39.50/mo instead of $79) for as long as you stay
- A direct line to request the features you need built
Interested? Request early access and we'll send your invite as a spot opens.
Compare plans
RapidCoach is in early access. Founding coaches get 30 days of Pro Plus free, a personal onboarding session, and 50% off for life.
Standard
Run your coaching
$19/mo
Get early access30 days free + 50% off for life- Coaches (including you)1
- Athletes50
- Calendar, attendance & rescheduling
- Video analysis (slow-mo review)
- Create drills, practices, programs & benchmarks
- Individual training calendars
- Attendance reports
- Reusable groups & CSV import
- Parent read-only schedule access
- Google / Apple / Outlook calendar sync
- Branded parent portal (your logo)
- Email your athletes' families1,500/mo
- Accept online payments
- Session packs & season passes
- Text (SMS) notifications
- Document storage (files & PDFs)
- Waivers & e-signatures
- Self-booking page (optional)
- Team roster sharing
- Per-coach calendars & permissions
Pro
Run your business
$39/mo
Get early access30 days free + 50% off for life- Coaches (including you)1
- Athletes100
- Calendar, attendance & rescheduling
- Video analysis (slow-mo review)
- Create drills, practices, programs & benchmarks
- Individual training calendars
- Attendance reports
- Reusable groups & CSV import
- Parent read-only schedule access
- Google / Apple / Outlook calendar sync
- Branded parent portal (your logo)
- Email your athletes' families5,000/mo
- Accept online payments
- Session packs & season passes
- Text (SMS) notifications1,000/mo
- Document storage (files & PDFs)
- Waivers & e-signatures
- Self-booking page (optional)
- Team roster sharing
- Per-coach calendars & permissions
Pro Plus
Run your academy
$79/mo
Get early access30 days free + 50% off for life- Coaches (including you)5
- Athletes300
- Calendar, attendance & rescheduling
- Video analysis (slow-mo review)
- Create drills, practices, programs & benchmarks
- Individual training calendars
- Attendance reports
- Reusable groups & CSV import
- Parent read-only schedule access
- Google / Apple / Outlook calendar sync
- Branded parent portal (your logo)
- Email your athletes' families10,000/mo
- Accept online payments
- Session packs & season passes
- Text (SMS) notifications3,000/mo
- Document storage (files & PDFs)
- Waivers & e-signatures
- Self-booking page (optional)
- Team roster sharing
- Per-coach calendars & permissions
Ready to get your season organized?
Set up your first week in minutes and ditch the spreadsheet for good.
Founding coaches get 30 days of Pro Plus free, a personal onboarding session, and 50% off for life.
Curious about cost? See plans & pricing