Everything to plan, schedule, and track
A focused toolkit for private and performance sport coaches — no bloat, no enterprise overhead.
Scheduling
A calendar built for a busy coaching week — day, week, and month views that keep every session, athlete, and space in one place. Drag to reschedule in seconds, set a recurring practice once and let it repeat, and let booked slots block automatically so you never double-book. When a session gets missed, park it and drop the makeup back on the calendar once the new time is set.
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- Day, week, and month views, with drag-and-drop to move or reschedule any session in seconds.
- Flexible session lengths, from a quick 15-minute check-in to a full-day event.
- Recurring sessions: set a weekly practice once and let it repeat daily, weekly, or monthly.
- Color-coded categories you define, and booked slots that block automatically so nothing overlaps.
- Park a missed session in a holding tray, then drop the makeup back on the calendar when it's rescheduled.
Self-booking
Let clients book open times on your calendar themselves, so you stop trading messages just to find a slot that works. It's completely optional and off until you turn it on — each coach decides whether to use it. Share a personal booking link, set your availability and rules, and confirmed bookings drop straight onto your calendar without ever double-booking an existing session.
Get early accessSelf-booking — screenshot coming soon
- Optional and per coach: it's off by default, and each coach chooses whether to turn it on.
- Share a personal booking link; clients pick only from the open times you've made available.
- You control everything — weekly availability, the session types you offer, and how much notice you need.
- Book instantly, or require your approval on every request before it lands on your calendar.
Accept payments
Get paid for your sessions without chasing anyone or bolting on another tool. Collect session fees, sell prepaid session packs, and charge a flat fee for a whole season — right where you already run your calendar, on every plan. Onboarding is powered by Stripe and takes minutes — connect your bank once and payments flow straight to your own account.
Get early accessAccept payments — screenshot coming soon
- Easy onboarding: connect your payout account through Stripe in minutes — no separate merchant account, no paperwork.
- Collect one-off session fees and let clients pay securely by card.
- Sell prepaid session packs or a flat-fee season pass — clients pay online, or you record a cash payment.
- Payments go straight to your own bank account on Stripe's regular payout schedule.
- Simple, honest fees: you pay Stripe's standard processing, RapidCoach adds a flat 1% on top — and nothing at all unless you take a payment.
Video analysis (slow-motion)
That clip you shot to break down an athlete's form shouldn't be stuck in your camera roll — turn your phone into a review room instead. Record or upload, then study every rep in slow motion, frame by frame, with a scrubber to land on the exact moment that matters. Save up to 10 videos per athlete to their profile so you can revisit earlier clips against newer ones and show improvement over time.
Get early accessVideo analysis (slow-motion) — screenshot coming soon
- Record or upload right from your phone and review it locally first — nothing leaves your device until you save.
- Slow-motion playback (0.25× and 0.5×), frame-by-frame stepping, and a scrubber to study every rep in detail.
- Save up to 10 clips per athlete to their profile, so you can compare early-season and current form and show progress.
- Saved clips stay private to your coaching staff, with thumbnails that make them easy to find again later.
Create your own drills, practices and programs
Nothing comes pre-loaded — you build the exact drills and practices you actually run, then reuse them all season. Organize drills by your own categories, compose them into phased practices, and drop a plan onto any session in a tap. Go one level up and build a multi-week program, such as a 16-week marathon build or an 8-week speed and agility block, and apply it to an athlete in a single step. Everything snapshots when you use it, so later edits never rewrite the work you have already run.
Get early accessCreate your own drills, practices and programs — screenshot coming soon
- Build your own drill library, organized by the categories that fit your program.
- Compose practices by phase — warm-up, main set, and cool-down — from your drills plus one-off blocks.
- Load a practice or drill into any session in a tap; it snapshots in and shows up in each athlete's history.
- Build multi-week programs from your practices, drills, or one-off workouts, and reuse them season after season.
- Practices and programs are private to you by default. Share them across your team whenever you want.
Individual training calendars
Beyond the team schedule, give every athlete a personal training plan they — and their parents — can follow day by day. Assign a workout to one athlete, a group, or the whole roster at once, then repeat weekly or copy a whole week forward. Or apply a whole multi-week program at once and adjust the individual days from there. Pull workouts straight from your drill and practice library, and share each athlete's plan with their parents or keep it private.
Get early accessIndividual training calendars — screenshot coming soon
- A personal training calendar for each athlete, in month or week view.
- Assign a workout to one athlete, a group, or the entire roster in a single step.
- Repeat workouts weekly and copy a full week forward to lay out training blocks fast.
- Apply a saved program by its start date, or by the date it needs to finish: a goal race, a season opener, a test week. Every workout lands on the right day.
- Release a program gradually: choose how far ahead an athlete can see, so a 16-week build reveals itself a week or two at a time.
- Load workouts from your drill and practice library so you're never retyping the plan.
- Share an athlete's plan with their parents per athlete, or keep it coach-only.
Attendance
Know who showed up — and who didn't — without a clipboard or a spreadsheet. Mark present, late, or absent in a couple of taps from your phone, log late minutes when they matter, and keep a per-session history you can look back on. Group sessions default everyone to present, so you only flip the exceptions.
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- Mark present, late, or absent in two taps, right from your phone at the session.
- Log late minutes when they matter, so the pattern shows up in your reports.
- Keep a per-session attendance history and notes for every athlete.
- Group sessions default to all-present — just flip the handful of exceptions.
Reports
Turn raw attendance into patterns you can actually act on. See each athlete's attendance rate over any date range, with present, late, and absent totals at a glance and a recent-sessions view to scan turnout fast. It's all computed from the sessions you already run — no spreadsheets and no manual tallying.
Get early accessReports — screenshot coming soon
- Attendance rate per athlete over any date range you choose.
- Present / late / absent totals at a glance, so trends jump out.
- A recent-sessions view to scan turnout across the roster quickly.
- Everything is computed automatically — no spreadsheets, no manual tallying.
Capture performance benchmarks
Track the numbers that prove your athletes are getting faster and stronger. Build your own test library — 40m dash, 5-10-5, vertical jump, or anything you measure — and set each test's unit and whether higher or lower is better. Log a result in seconds, and every athlete's page shows their latest score, personal best, and a trend line over time.
Get early accessCapture performance benchmarks — screenshot coming soon
- Build your own test library — 40m dash, 5-10-5, vertical jump, anything you measure.
- Each test defines its own unit and whether a lower or higher score is better.
- Record a result in seconds: pick the athlete, the test, and the value.
- Every athlete's page shows their latest result, personal best, and a trend over time.
Athlete profiles
One page per athlete with everything you need before and after a session. Parent and guardian contacts are a tap away to call or email, a running notes journal keeps your observations dated over time, and their full history — practices, makeups, benchmarks, and video — lives in one place. Mark athletes active or inactive to keep your working roster tidy.
Get early accessAthlete profiles — screenshot coming soon
- Profile details and parent/guardian contacts — tap to call or email on the spot.
- A running notes journal you can add to, edit, and date over time.
- Full practice history, makeup sessions, performance benchmarks, and saved video in one place.
- Mark athletes active or inactive to keep the working roster focused.
Athletes & parents
Manage your roster in minutes and make sure the right people see the right things. Add athletes one at a time or bulk-import a whole squad from a CSV, and mark them active or inactive as your season changes. Give parents a read-only window into their own athlete's schedule, while sensitive guardian contact details stay coach-only by default.
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- Roster management with CSV bulk import to add a whole squad at once.
- Mark athletes active or inactive to keep your current roster clean.
- Parents get read-only access to their own athlete's schedule — nothing more.
- Sensitive guardian contact info stays coach-only by default.
Email your families
Reach the right parents in seconds instead of firing off a dozen texts — and stop wondering whether the message actually landed. Email one athlete's family, a group, or your whole roster from a rich editor, and see exactly what was delivered, opened, or bounced. Replies come straight to your inbox, and a built-in unsubscribe keeps you compliant.
Get early accessEmail your families — screenshot coming soon
- Email one athlete's family, a group, or your whole roster — all from inside the app.
- Write it in a rich editor with bold, lists, and links, and pick a message type.
- Delivery tracking and a full sent history: see delivered, opened, or bounced for every message.
- Replies route straight to your inbox — no no-reply address — and unsubscribes are handled for you.
Text (SMS) reminders
For the updates that can't wait for an inbox, send a text. RapidCoach sends one-way text notifications to parents, guardians, and eligible athletes for reminders, cancellations, schedule changes, and important updates — straight from the platform. Texts go only to people who opted in, so your messaging stays professional and there are no messy group threads or unwanted messages.
Get early accessText (SMS) reminders — screenshot coming soon
- One-way notifications for reminders, cancellations, schedule changes, and important updates.
- Opt-in only: invite parents, guardians, and eligible athletes to opt in, and RapidCoach texts only those who agree — imported contacts are never texted automatically.
- Parent- and guardian-first for minors, so families stay in control of what their athlete receives.
- Anyone who doesn't opt in still gets the same updates by email or your other channels — no one is left out.
- Replies aren't monitored through RapidCoach; families reach you directly at your normal contact info, so there are no group texts to wrangle.
Document storage
Stop hunting through email threads and personal drives for this season's waiver or roster sheet — keep your team's files in one shared place. Store waivers, spreadsheets, PDFs, and images that every coach in your org can reach. Storage is private with short-lived download links, so nothing is ever publicly exposed.
Get early accessDocument storage — screenshot coming soon
- Store waiver templates, spreadsheets, PDFs, images, and more in one library.
- Shared across every coach in your organization, so nobody's hunting for files.
- Private storage with short-lived download links — nothing is ever public.
Waivers & e-signatures
Stop chasing parents for the same signed form every season — send a waiver and collect signatures online. Write it once, send it to an athlete, a group, or your whole roster, and watch signed-vs-outstanding update live with one-click reminders. Download a signed PDF with a timestamped certificate, and every signature is locked to the exact wording agreed to.
Get early accessWaivers & e-signatures — screenshot coming soon
- Upload your waiver in PDF format, or write or paste text into our waiver text box. When ready, send it to an athlete, a group, or your entire roster.
- Parents review and e-sign from their portal on any device — no printing or scanning.
- Live signed-vs-outstanding tracking, with one-click reminders for the stragglers.
- Download a signed PDF with a timestamped signature certificate, locked to the agreed wording.
Team & multiple coaches
Coaching with a staff? Share athletes across the whole team, or keep privately-coached athletes visible to just their coach. Invite fellow coaches with a shareable link, and each coach keeps their own calendar while owners and admins manage the organization. You decide who sees whom.
Get early accessTeam & multiple coaches — screenshot coming soon
- Invite fellow coaches to your organization with a shareable link.
- Share athletes and groups across the whole team when it helps.
- Keep privately-coached athletes visible to only their assigned coach.
- Each coach manages their own calendar; owners and admins manage the org.
Groups & rostering
Set up a squad once and schedule it all season without rebuilding the roster each time. Reusable groups snapshot their athletes onto a session the moment you schedule it, so editing a group later never rewrites past sessions. Assign a group to a coach to grant them visibility of everyone in it in one step.
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- Reusable groups for the rosters you run week after week.
- Schedule a group in a tap; its athletes snapshot onto that session automatically.
- Edit a group later without ever rewriting the sessions you've already run.
- Assign a group to a coach to grant them visibility of everyone in it.
Don't see a feature?
Our product team is always looking for suggestions that will make our app better.
Compare plans
RapidCoach is in early access. Founding coaches get 30 days of Pro Plus free, a personal onboarding session, and 50% off for life.
Standard
Run your coaching
$19/mo
Get early access30 days free + 50% off for life- Coaches (including you)1
- Athletes50
- Calendar, attendance & rescheduling
- Video analysis (slow-mo review)
- Create drills, practices, programs & benchmarks
- Individual training calendars
- Attendance reports
- Reusable groups & CSV import
- Parent read-only schedule access
- Google / Apple / Outlook calendar sync
- Branded parent portal (your logo)
- Email your athletes' families1,500/mo
- Accept online payments
- Session packs & season passes
- Text (SMS) notifications
- Document storage (files & PDFs)
- Waivers & e-signatures
- Self-booking page (optional)
- Team roster sharing
- Per-coach calendars & permissions
Pro
Run your business
$39/mo
Get early access30 days free + 50% off for life- Coaches (including you)1
- Athletes100
- Calendar, attendance & rescheduling
- Video analysis (slow-mo review)
- Create drills, practices, programs & benchmarks
- Individual training calendars
- Attendance reports
- Reusable groups & CSV import
- Parent read-only schedule access
- Google / Apple / Outlook calendar sync
- Branded parent portal (your logo)
- Email your athletes' families5,000/mo
- Accept online payments
- Session packs & season passes
- Text (SMS) notifications1,000/mo
- Document storage (files & PDFs)
- Waivers & e-signatures
- Self-booking page (optional)
- Team roster sharing
- Per-coach calendars & permissions
Pro Plus
Run your academy
$79/mo
Get early access30 days free + 50% off for life- Coaches (including you)5
- Athletes300
- Calendar, attendance & rescheduling
- Video analysis (slow-mo review)
- Create drills, practices, programs & benchmarks
- Individual training calendars
- Attendance reports
- Reusable groups & CSV import
- Parent read-only schedule access
- Google / Apple / Outlook calendar sync
- Branded parent portal (your logo)
- Email your athletes' families10,000/mo
- Accept online payments
- Session packs & season passes
- Text (SMS) notifications3,000/mo
- Document storage (files & PDFs)
- Waivers & e-signatures
- Self-booking page (optional)
- Team roster sharing
- Per-coach calendars & permissions